JOB DESCRIPTION:

Responsible for maintaining payable accounts, ensuring accurate and timely processing of vendor invoices and payments. Key duties include verifying invoice details, matching purchase orders, processing payments, reconciling statements, and resolving discrepancies. Work closely with vendors and internal departments to ensure smooth transactions and maintain accurate financial records. This position requires strong attention to detail and organizational skills.

ESSENTIAL DUTIES:

• GL Reconciliation
• EOM & EOY Close
• Petty Cash and Cash on Hands support
• Daily sales tickets
• Enter AP to QBs
• Monthly memo reporting
• Form 8300 Submissions
• Complete Vendor Credit Apps
• Prep & Edit Credit Card Charges
• Reconcile AP Statements
• Work with vendors on invoice discrepancies
• Manage Vendor files/Contracts
• Assist with 1099s
• AP Selection Register for review and approval
• Daily outgoing and incoming Inventory mail
• Daily USPS mail.
• Order accounting supplies; checks and registers, envelopes
• Backup
• Controller and Bookkeeper
• Other Duties:
• Assist with other duties as assigned by Controller, President, VP and VP Operations

QUALIFICATIONS:

• Has knowledge of commonly used inventory and quality control concepts, practices, principles and procedures
• Very detailed oriented and organized
• Ability to problem solve
• Excellent follow-up
• Exceptional verbal and interpersonal skills
• Ability to multi-task in a fast-paced environment
• Excellent oral and written communication skills
• Ability to show sensitivity to confidential matters
• Proven ability to take initiative and meet deadlines

EXPERIENCE:

• 2+ years experience
• Knowledge of Quickbooks
• Ten Key
• MS Office, Excel

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person